Learn about Microsoft's cloud-based communication and collaboration services.
Office 365 offers a subscription service to a set of the most powerful productivity and collaboration tools on the market. With these cloud services, your business can reduce overall costs and deliver tools that match user needs, all with levels of security and compliance that exceed industry requirements.
One of the biggest advantages of Office 365 is the ability to work from anywhere as long as you have an internet connection. Because it’s entirely cloud-based, you can access your email, files and Office programs (Word, PowerPoint, Excel) from any location and any device. If you have a plan that includes desktop version of Office, they can be installed on up to 5 devices per user.
This is especially helpful for companies with remote employees, multiple locations and companies with employees who travel often.
With Exchange's advanced messaging system, sharing is now easier than ever. Whether it is an inbox, a calendar, contacts, a to-do list, all the tools are in place to structure your organization and increase your overall productivity.
If working in teams is at all a part of your company, you’ll appreciate the collaboration features of Office 365. The biggest advantage of this? You get one version of the truth.
Everyone who needs to contribute to or edit a document (or spreadsheet, or presentation, etc), can work on the same version (and get real-time changes) rather than having multiple version floating around that have to be combined.
You can also share direct access to your files, rather than send files as attachments. This means people can make changes to one file rather than having multiple copies. Versioning is included in case you need to go to back to an older version.
The Planner tool included with some Office 365 plans simplifies and centralizes the distribution and tracking of tasks. This tool makes it possible to improve the organization of all the planned tasks and allows those involved to obtain a right of scrutiny over the development process of the projects in progress.
With Office 365, you’ll also have access to the latest versions of Office at no additional charge. You’ll get the latest and greatest features without having to uninstall and reinstall Office on everyone’s machines. In addition, Microsoft is constantly making upgrades to features across programs – you’ll get access to those, too. Check the Office Blog to get an idea of what kind of upgrades you get with an Office 365 plan.
There are several different Office 365 business plans available with different programs and features. Not everyone in your company is going to need the exact same thing. You can mix and match plans so you don’t have to pay for more than you need. It’s pretty easy to switch between plans, too, if you find that an employee needs more or less than what they have now.
Office 365 is a subscription-based service, meaning you pay a low monthly fee (per user) rather than a large lump sum up front. This can be helpful from a cash flow perspective. Plans are typically paid month-to-month (though some places will do yearly subscriptions, sometimes for a discount), so you turn off what you’re not using to save money.
One of the biggest misconceptions about the Cloud is that it’s not safe. In reality, it isn’t necessarily any more or less safe than an on-premise system. It’s all in how you use it and what security measures you put in place. Office 365 has a lot of built-in security features to keep your company’s data safe. Some of our favorites include:
These certainly aren’t all the security features available in Office 365 – just a small sample. Please note, these aren’t available on all plans. To have everyone in your organization covered, you’ll need to get them all on plans that include it or purchase it as an add-on.
What you need to remember about Microsoft 365 plans
Easily share your emails, calendars and tasks.
Access your data from anywhere, anytime and from any device.
Share your files easily within the organization or with external collaborators.
Simplify the planning and distribution of tasks within the organization.
Tools designed to facilitate teamwork.